Zoom makes it simple to record meetings but accessing the recordings and sharing them afterward is not simple. It’s also not possible to create clips or edit the recorded meeting without exporting it. This is why we’ve created the Zoom Import tool for Ravnur. The tool is easy to use and is limited to importing a recorded meeting (i.e. it cannot add, edit or delete anything in Zoom). With the Zoom Import tool, you can edit your Zoom meeting, share it with others, embed it in other applications – in short, you can do anything with it that you can do with a video in the portal.

Summary

  • An admin must add the Zoom user to the list of authorized users
  • The Zoom recording is imported automatically with a default privacy setting of Unlisted
  • Zoom recordings can be managed just like any other video

Importing recorded Zoom meetings is easy, and it requires very little active maintenance other than identifying who wants to have their meetings imported. Once a portal user is added to the list of users authorized to import their Zoom recordings, every recorded meeting in that user’s Zoom account will be automatically imported and assigned to that person. The video’s default privacy setting is Unlisted, so it is not discoverable in search or visible to others without a direct link. Once the Zoom recording is imported, it can be managed by the owner just like any other video in the portal.

Prerequisites

  • Your Zoom admin must configure a webhook for the recorded meetings notification

The Zoom Import tool relies on a webhook notification that your Zoom admin sets up in the Zoom Developer portal. It is specifically created to send a notification to your portal when there is a recorded meeting available for export. When your portal receives this notification, it checks the list of authorized users that want to import their recordings into the portal. If the portal finds a match, it imports the video.

How to configure the Zoom webhook

  1. Go to https://marketplace.zoom.us/develop/create and log in using your Zoom tenant admin account
  2. Click on Create in the Webhook Only card.
  3. In the Create a Webhook App popup , enter a name for the webhook like Ravnur Video Portal Import Job
  4. Follow the steps for the basic information.
    1. Enter “This webhook notifies the Ravnur Video Portal that a recorded meeting is ready to export” in the short description
    2. Enter you company name
    3. Enter your name and email address
    4. Links are optional, and these will not be displayed in Ravnur.
  5. In the Add Feature section, turn on Event Subscriptions
  6. Click on +Add new event subscription
  7. Add this name to the event subscription: “Recorded meeting ready for export”
  8. Add this destination URL for the Event notification endpoint URL:
     https://{your_portal’s embedding application_URL}/public/import/zoom (for example, https://demo-embed.ravnur.com/public/import/zoom) If you’re not sure which domain to use, please check with Ravnur Support.

  9. Click on Add Events
  10. Select Recording as an event type on the left side and then select “All recordings have completed” from the right side column, and click on Done.
  11. Click on Save. The page will reload and you’ll see a Verification Token. You do not need to save this or copy it because it will be sent in the JSON file when the webhook fires.
  12. Click on Continue.
  13. You will get a success message and your webhook app is now active.

Now that the webhook is active, you can add users to the Zoom Import list.

How to manage users with the Zoom Import list

Only portal users that have been added to the Zoom Import User List will have their Zoom recordings imported. If you have Zoom users that are not yet registered in the portal, you will need to add them to the portal before you can add them to the Zoom Import User List.

  1. In the admin portal go to Tools > Zoom Import
  2. Click on Add Users and use the picker to select the user you want to add, then click add.
  3. The user will appear in the list view where you will see the user’s name, email address and the date they were added. You can remove users by selecting them and choosing Delete from the Actions selector. This will not remove any previously imported Zoom recordings.

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